Delegate Information
Please find information below on attending the AEA Annual Scientific Meeting 2019.
Venue Information
Venue: Brisbane Convention and Exhibition Centre
Address: Glenelg St, South Brisbane QLD 4101
Event Registration
Upon arrival, please ensure you collect your conference satchel and name badge at the registration desk. Delegates must wear their lanyard at all times during the conference.
Upon arrival, please ensure you collect your conference bag and name badge at the registration desk. Your name badge must be worn at all times as it is your official pass into all sessions, the exhibition, lunch and morning/afternoon tea. The conference registration desk will be located in the P9-P11 Plaza Foyer, Plaza Level and will be open as follows:
Wednesday 23 October: 8:00am - 5:00pm (Pre-Conference Workshops, P3-P5 Plaza Foyer)
Thursday 24 October: 7:30am - 5:30pm
Friday 25 October: 7:30am - 3:15pm
Program
A program and abstract book will be available in your Conference satchel when you register at the Conference. To view the program outline please click on the link below.
Wednesday 23 October – Pre-Conference Workshops, Welcome Networking Function Reception (Offsite, Ship Inn Brisbane)
Thursday 24 October – Conference (Starting at 8:30am), Conference dinner
Friday 25 October – Early Career Epidemiologists Breakfast, Conference (concludes at 5:00pm)
Networking Functions
Welcome Networking Function
Date: Wednesday 23 October
Time: 6:00pm – 7:30pm
Location: Ship Inn Brisbane
Address: Sidon St, South Brisbane QLD 4101
Cost: n/a It will be an informal networking event with one drink and finger food provided. Additional drinks can be purchased.
AEA Annual General Meeting
Date: Thursday 24 October
Time: 4:45pm – 5:45pm
Location: Plaza Room P9-P10, Plaza Level, BCEC
Conference Dinner (ticket required)
Date: Thursday 24 October
Time: 7:00pm – 10:30pm
Location: Sky Room, Sky Level, BCEC
Cost: AEA Members and Students - $100, Non-Members - $125, ticket required for entry
Ticket: Delegates who have purchased tickets will have a sicker on their name tag, please ensure you being along your name tag to the dinner for entry.
Early Career Epidemiologists Breakfast (ticket required)
Date: Friday 25 October
Time: 7:00am arrival for a prompt 7:15am start, concludes at 8:15am
Location: Plaza Room P11, Plaza Level
Cost: $15, ticket required for entry
Breaks
Morning/afternoon teas and lunch will be served in the exhibition area in the P9-P11 Plaza Foyer, Plaza Level during the Conference. If you requested a dietary requirement meal, it will be available on a separate dietary requirement table during the Conference.
Dietary Requirements: The venue has been notified of any dietary requirements delegates have provided PHAA during the online registration process. If you have a dietary requirement and have not yet notified PHAA, please email nrutter@phaa.net.au as soon as possible to ensure provisions can be made.
Payment
Please note full payment is required before the Conference starts on Wednesday 23 October 2019. If you have an outstanding payment at the Conference you will be required to complete the payment before attending the Conference unless otherwise agreed with PHAA prior to the Conference.
If you have an outstanding payment and would like to pay by credit card please click on the link below.
Conference App
We are pleased to be able to offer an Event App that can be used during the Conference to view the agenda, abstracts and speakers for the Conference as well as contact each other.
To download the app go to the App Store on your phone, use the QR codes below or search ‘The Event App by EventsAIR’ and type in the event code: aea19. You will then have access to the app.
Once you are on the event app you can log into the app with your registration details to customise the app and make your own agenda.
If you have any questions please visit the Conference Registration desk.
Apple Store Download Google Store Download
Speakers Preparation Area
If you are presenting an oral presentation and need to upload your PowerPoint slides, please proceed to the Speakers Preparation desk located in the Plaza Room P9-P11 Foyer, Plaza Level.
Social Media
We highly encourage you share your thoughts and experiences while at the Conference, so if you're on Twitter and Facebook, join the conversation using #aea2019, #EpiTwitter, #Brisbane. Please feel free to tag AEA using @AustralasianEpi
Dress Code
The dress code for the conference is smart casual. Please note that the venue can become cold at times so please bring along a wrap or jumper just in case.
Evaluation Questionnaires
A Conference evaluation will be emails at the end of the Conference, we ask all delegates to complete the evaluation form. Feedback can also be given at the registration desk at the Conference by completing the feedback form and adding it to the feedback box.
Name Badge
Name badges can be collected from the registration desk during the times indicated above; delegates must wear their lanyard at all times during the conference.
Bring your Own Lanyard Event
To reduce the event environmental footprint, this is a Bring Your Own Lanyard (BYOL) event.
If you have a supply from previous conferences and especially if you would like to donate your extras, bring them along. We will have some extra lanyards as needed.
The type of clip you need is either one of the below:
Code of Conduct
Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.
